Terms and Conditions

This is the website of Kleopas & Kleopas LLC, a Lawyers Limited Company registered in Cyprus under Registration Number 261348, with registered office address at  2-4, Arch. Makarios III Avenue, CAPITAL CENTER, Floor 5, 1703, Nicosia, Cyprus.
By using www.kleopaslaw.com (the “Website”), you agree to the provisions contained in these Terms and Conditions which govern your use of the Website, and these Terms and Conditions may be amended from time to time without notice and any changes will take effect immediately upon publication. 
By using this Website, you are indicating your agreement to be bound by these Terms and Conditions as may be amended from time to time. 

Disclaimer

The materials contained in this web site are not intended to constitute legal advice relevant to particular circumstances and should not be relied upon as such. Contact with and use of this website does not establish an attorney-client relationship. Do not send us any information that you or anyone else considers to be confidential or secret unless we have first agreed to be your lawyers in that matter. Any information you send us before we agree to be your lawyers cannot be protected from disclosure.

These materials are provided for information purposes only. Kleopas & Kleopas LLC makes no representations, claims, promises warranties or undertakings about the accuracy, completeness or adequacy of the information on this Website.
Kleopas & Kleopas LLC gives no warranties, undertakings or representations in relation to any third party websites that may be mentioned in this website and accepts no responsibility or liability for the content or information contained on any other sites, nor does it exert any editorial or other control over any other sites.
Except as required by law, Kleopas & Kleopas LLC does not accept any responsibility and shall not be liable for any damages (direct, indirect, incidental, special, consequential or exemplary), resulting from use of this Website. This includes but is not limited to damages (for loss of profits, goodwill, use, data or other intangible losses) resulting from the use or the inability to use the Website or its contents or from any interruption or delay in access to the Website for whatever reason.

Copyright

All information and material posted on this Website are subject to copyrights owned by Kleopas & Kleopas LLC and other individuals or entities as defined by law. Any reproduction, retransmission, republication, or other use of all or part of any document found on this Website, including but not limited to, posting, linking, deep linking, or otherwise modifying its contents is expressly prohibited, unless prior written permission has been granted by Kleopas & Kleopas LLC or the appropriate copyright owner. All other rights reserved.
The names, logos, trademarks, and service marks of Kleopas & Kleopas LLC that appear on this site may not be used in any advertising, publicity, promotion, or in any other manner implying Kleopas & Kleopas LLC’ endorsement, sponsorship of, or affiliation with any product or service, without Kleopas & Kleopas LLC ’s prior express written permission.

Applicable law

These Terms and Conditions are governed by the laws of the Republic of Cyprus, the courts of which shall have exclusive jurisdiction over any disputes arising hereunder or from use of the Website.

PRIVACY POLICY

In Kleopas & Kleopas LLC we respect your privacy and we are committed to protecting your personal data and making sure that any personal data we collect are processed in accordance with the EU General Data Protection Regulation (the ”GDPR”).
This Privacy Policy describes how we collect, process and disclose your personal data and explains all your rights and options in regards to this data.
In this Privacy Policy, “personal data” means any information about an individual from which that person can be identified. “Data subject” means any person whose personal data is being collected, held or processed.
Reference in this policy to “we”, “us” and “our” is reference to the Firm. Reference to “you” and “your” is reference to the subject matter.

Who we are

Kleopas & Kleopas LLC is a full-service law firm established in Cyprus. The Firm is the data controller for all personal data collected and we are responsible for keeping them secured and protected.
If you have any inquiries about this privacy policy or any requests (see “Your Legal Rights” below for further information), please contact us using the details set out below.

Contact details

Email address: info@kleopaslaw.com
Postal address: 2-4 Arch. Makarios Avenue, CAPITAL CENTER, 5TH Floor
                       P.O.Box 24336, Nicosia 1703, CYPRUS
Contact number: +357 22678888

The kind of data we collect

In the course of our business, we may collect personal information from you through your use of our website, when you contact or request legal advice from us, when you apply for employment and provide us with your CV or resume, when you engage in our legal or other services or as a result of your relationship with one or more of our staff and clients.
Personal data that we collect includes:

  • Basic information: name, ID/passport, gender, marital status, date and place of birth, nationality, job title and employment history and family details.
  • Contact information: your postal address, email address and phone number(s).
  • Financial information: Bank account or payment card details, income or other financial information required in legal and/or corporate and/or administrative services.
  • Payment data: credit/debit card numbers, bank account, security code numbers, SWIFT details and other related billing information.
  • Information in connection with investigations or proceedings: where this is necessary to provide our services to you.
  • Data collect from publicly available resources, integrity data bases and credits agencies where this is relevant to the services offered to you.
  • Consent records: records of any consents you may have given us, together with the date, means of consent and any related information (e.g. the subject matter of the consent).
  • Supplier data: contact details and other information about you or your company or organisation where you provide services to us.
  • Criminal convictions: information relating to your criminal convictions and offences.
  • Any other information relating to you which you may provide to us, for example health personal data, if required by us in order to be able to provide legal and other services to you e.g. to defend you in legal proceedings.
At all times, we take every reasonable step to ensure that your personal data that we process is limited to what is necessary in connection with the purposes set out in this policy.
As a general principle, you will provide us with your Personal Data entirely voluntarily. However, there are circumstances that your personal data is needed, therefore the Firm will notify you accordingly to provide the necessary data in order to proceed with the necessary actions e.g. legal proceedings.
 
Purposes of using your personal data
 
We use your personal data for the following purposes:
  • For providing you legal advice and/or corporate and/or administrative services.
  • For the establishment, exercise or defense of legal claims or proceedings.
  • It is necessary for the performance of a contract with you or the organisation you work for
  • For examining/processing your job application.
  • For ensuring compliance with our legal obligations (e.g. anti-money laundering laws)
  • When the processing of your personal data is in our legitimate interests and our interests are not overridden by your interests, fundamental rights or freedoms.
 
Disclosure of your personal data
 
Any information that we collect or provide to us may be shared and processed by any of our entities, including our management, lawyers, staff and contractors.
 
We also may share personal information with a variety of the following categories of third parties as necessary:
  •  With other lawyers, other legal specialists, consultants or experts duly engaged with your instructions in your matter.
  • Whenever is necessary in legal proceedings or required by law or in order to exercise or defend your legal rights.
  • Third parties engaged in the course of the services we provide to clients: such as counsel, arbitrators, mediators, clerks, witnesses, cost draftsmen, court, opposing party and their lawyers, document review platforms and experts such as tax advisors.
  • Third party postal or courier providers who assist us in delivering our postal marketing campaigns to you or delivering documents related to a matter.
  • Screening service providers, financial institutions and regulatory bodies so that we can comply with legal obligations in relation to the prevention or protection of crime, fraud, anti-money laundering, sanctions screening and other required checks.
  • Registrars of public records, when we have a legal obligation to proceed with any registration in public records.

Please note this is a non-exhaustive list and there may also be other examples where we need to share with third parties in order to provide our services as efficiently as we can. Otherwise, we will only disclose your personal data when you direct us to do so or give us your consent.
 
Retention of your personal data
 
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
 
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
 
Personal data may be kept on our personal IT systems, those of our contractors or in paper files.
 
Please note that you have the right to ask us (info@kleopaslaw.com) to delete your personal data: see “Your Legal Rights” below for further information.
 
Security of your personal data
 
We have in place appropriate security measures to prevent personal data from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to have access to it. Those processing your data will do so only in an authorised manner and are subject to a duty of confidentiality.
 
You and any data subject will be promptly notified of a suspected data security breach where we are legally required to do so. 
 
Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.
Cookies are small amounts of data that are stored on your browser, device, or the page you are viewing. Some cookies are deleted once you close your browser, while other cookies are retained even after you close your browser so that you can be recognized when you return to a website. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the sites. The information in cookies can be used to track your internet usage.
You may block cookies by reviewing your internet browser settings, to exercise choices you have for certain cookies. If you disable or delete certain cookies in your internet browser settings, you might not be able to access or use important functions or features of our site.

Your Legal Rights

Under the data protections laws and under certain circumstances, you have some specific rights in relation to your personal data.
 
Specifically you have the following rights:
 
Request to access: You have the right to request a copy of the personal data we hold about you and to check that we are lawfully processing it. If you request multiple copies of your personal data, we may charge a reasonable administrative fee.
Request correction: This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure (right to be forgotten): You have the right to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. However, we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing: where we are processing your personal data based on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing: You have the right to request from us to suspend any processing of your personal data at any time when such data is believed to be inaccurate and/or is used for unlawful purposes.
Request the transfer: You have the right to request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent: If you have consented to process your data you have the right to withdraw that consent at any time. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.
Right to lodge a complaint: If you are unsatisfied with the way we handle your personal data you have the right to lodge a complaint with the supervisory authority in Cyprus.
 
If you wish to exercise any of the rights set out above, please contact us.
 
 
Last updated: March 2019
 

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